Invoicing guidelines

You should see some of the invoices we receive! I’ve received invoices on napkins, coasters, ripped out notebook pages…  Believe it or not, an invoice on a torn napkin is fine, as long as it includes the information we need for our records and to meet Australian Tax Office (ATO) requirements.

If you’ve done some writing for us and we’ve invited you to send us an invoice, your invoice will need to include some elements that are required by the ATO. If your invoice is missing these items, we’ll have to send it back to you and you’ll be asked to fix it and resubmit.

Your invoice MUST include this information

This page tells you exactly what you need to include on your invoice. Please read it carefully.
Your invoice must include:

  • The words Tax Invoice
  • The date of your invoice
  • Your ABN (if you don’t have an ABN, tell us! There’s a form you need to fill in if you don’t want us to take lots of tax out of your payment)
  • Information about what you’re invoicing us for (e.g. ‘short story for the extempore website’)
  • The amount you are invoicing for (e.g. $50)
  • A clear indication of GST amount (e.g. if you are invoicing for $50 and you are registered for GST, you need to add a line that says GST $5).
  • If you are not registered for GST, you need to include that information on the invoice, using the words ‘Not registered for GST’.

Example invoice layouts

TAX INVOICE
Date:

Your name
Your address

ABN:

For: Review of  ‘the best jazz cd ever’   $50

GST   $ 5

Total payable    $55

 

Please pay direct into my bank account:
Account name:
BSB:
Account number:

TAX INVOICE
Date:

Writer name
Writer address
City State Postcode

ABN:

For: Short story for publication on the extempore website  $50

GST  (Not registered for GST)   $ 0

Total payable  $50

 

Please pay direct into my bank account:
Account name:
BSB:
Account number: